Gig Matching Process
We are super happy to have recommended you for a gig opportunity!
Let's take a walk through the end-to-end gig process.
Talent matching process
1. The Gig Brief
Leaders will submit a brief in our platform, with just the right amount of information for us to match the right Werkling(s) to the project.
2. The Talent Match
Based on your Talent Profile, gig reviews, referral strength and community involvement, we will identify the best talent member(s) to match to the gig. We usually recommend between one and three Werklings for an opportunity, depending on the leader’s preference.
3. The Decision
If we’d like to consider you for a gig match, you will receive a notification prompting you to either express interest (“Interested“) or decline (“Decline“) the gig on the platform.
4. The Gig Library
Yay! If you’re interested in the gig and would like to be recommended to the business leader, you’ll need to make sure your Talent Profile is looking tip-top. An important part of this is selecting the gigs from your Gig Library that you’d like to show to the business leader. Once this is done, let us know that your Talent Profile is ready to roll but clicking “Profile ready to be sent.”
5. The Recommendation
Once you have told us that your profile is ready to be sent, we will review it. If the gigs in your Gig Library are looking strong, we’ll then submit your Talent Profile to the business leader. You will be notified if/when the business leader would like to meet with you.
Pro tip: A Calendly link in your account makes this so much easier! Head here for directions on how to create/add a link to your Talent Profile.
Important note: As you know, nothing is certain until it’s locked and loaded. Needs change, other options are sourced, budgets disappear. We get it! It’s disappointing for us too. We are doing our best to keep things moving and keep you updated but some gigs will fizzle.
Another common scenario is leaders going “offline” and not using the platform. this is fine but if you can please let us know how things are progressing and keep the platform up-to-date that would be great!
Locking it in
1. The Discovery Call
Once the business leader falls in love with your Talent Profile, they will request a meeting using your Calendly link. Once a meeting has been booked, please jump onto the platform and enter the meeting date. We will leave you to scope the work and ask all the right questions in the meeting. You’ll get into the details of what is needed, understand any constraints, and what they are after in a proposal.
2. The Proposal
Following the meeting, jump onto the platform and let us know how it went. You will tell us that the meeting has happened (“Meeting complete“) and if a proposal was requested (“Proposal requested“). After you select both of these options, the Proposal tab will appear. Here you will come back to the leader with a proposed approach, key deliverables, milestones, and your T&Cs directly in the platform. They will be notified once you have submitted the proposal on the platform (there is no need to email them too). The leader may accept, decline, or request an adjustment to the proposal via the platform. In any case, you will receive a notification.
3. The Confirmation
Once you have the green light, and have an agreement in place between you and the organisation (remember, the agreement for the delivery of the work is between you and the business), we will check in with the leader to see if they wish to utilise Werkling’s Invoicing Services (see below). We will let you know their preference. The invoicing frequency will be as per your proposal – 100% upfront, Milestones, 50% upfront/50% at conclusion, or Monthly.
Important note: Please include the following copy in your proposal, and agreement/SOW:
Cost: xxxxxx +gst
Plus a Werkling Talent Matching fee: 12% of gig value (with Gig Ready Membership)
This is a < Talent business name> x <Client business name> collaboration made possible by Werkling. The contract setting out the services between the parties will be determined separately from Werkling, but the invoicing will be facilitated by Werkling at the direction of the parties.
Kick off
1. The Gig
It’s time for you to shine! You deliver as promised, letting the leader know if there are any changes to scope, approach or timelines (or anything else that has been agreed to).
2. The Touch Base
We’ll usually check in with you and the leader to see how things are travelling.
3. The Wrap
Let us know when you are done and dusted (“Gig complete“) in the platform and we’ll send the leader a quick, confidential survey. We will also connect with you to see how it all went. To keep the career karma coming, you’ll make a Thank Bank contribution via your invoice or directly here.
Werkling Invoicing Services
If Werkling is facilitating the invoicing between the business and you as the talent member, you will deduct 1% from your invoice to Werkling. Please make sure that the deduction is a separate line item as shown in this sample.
Learn more about our social impact program, WerkInkind, below.
invoicing options
Scenario 1: Werkling Invoicing Services
At the agreed points in time, you will upload your invoice addressed to Werkling, to the platform. [Werkling Pty Ltd || ABN 756 386 053 02 || PO Box 382 Chelsea 3196]
Please remember to :
- Include the gig reference number on your invoice (you will find this on the Gig Brief for the gig).
- Use a due date of 32 days (most businesses have 30 day terms and we will pay within 48 hours – if the business pays sooner we will pay ASAP).
- Deduce your 1% ThankBank contribution from your invoice as a line item, formatting the invoice as follows:
How to Upload your invoice
- Log into your Werkling account
- Go to the “Your Gigs” tab
- Click on the gig you need to upload an invoice for
- Head to the “Invoicing” section at the top of the page
- Upload the invoice in the field provided
This is where the business member has advised Werkling that you, as the Talent Member delivering the work, are to invoice the business directly. You will invoice them at the agreed points that you have outlined in your agreement. Where you have invoiced the business directly, you will make your ThankBank contribution here.
